How to Create Contract Type in Swiftly Workspace
Step 1: Accessing the Contract Type Configuration
Let’s begin by opening Swiftly Workspace.
From the homepage:
Click on Configuration
Then go to Master Data Management
A new window will pop up.
Scroll to the Contracts section and click on Contract Type.
Step 2: Understanding the Purpose
Managing multiple contracts across different business models can get complex fast.
Contract types allow you to:
Tag contracts with meaningful labels
Group contracts for reporting and analysis
Prepare for validation logic and automation coming soon
Predefine default durations, renewal, and notice periods
This gives your team consistent data entry and better operational oversight.
Step 3: Key Parameters of a Contract Type
When setting up a contract type, you’ll complete these main fields:
Contract Type – The name/classification of the contract (e.g., Service Agreement, Subscription).
Contract Group – Groups similar contract types for reporting (e.g., all rental types under “Rental”).
Configuration Type – This will support automation and validation in the future, so it is optional for now.
Defaults – Set time-based rules:
Contract Duration – Total length of the contract (e.g., 36 months)
Renewal Period – Is the period it renews for (e.g., every 12 months)
Notice Period – Time required for cancellation (e.g., 30 days)
These can be defined in days, weeks, or months.
These settings help standardize contracts and prepare your workspace for smarter workflows.
Each default can be set in days, weeks, or months, giving you full control over contract timing expectations.
Step 4: Creating a Contract Type
To add a new contract type:
Click the “+” button in the top right corner
Fill in the contract type name
Select a contract group
Optionally assign a configuration type
Define the contract duration, renewal period, and notice period, using appropriate time units
Choose whether the type should be active immediately.
In this example, we’ll leave the type inactive until reviewed by the contracts team.
Click Save when you’re done.
Step 5: Editing and Activating a Contract Type
To make changes:
Click on the entry you created
The detail/edit view will open
You can update any of the five parameters and toggle the Active setting.
Click Save to confirm changes.
Use Save & Close only once you’re completely finished, as it will close the Master Data Management window.
Step 6: Reviewing Logs
To view the full history:
Click the (i) button in the top right corner
The logs panel displays:
Creation and last change users
Timestamps for all updates
A full historical log for audit and traceability
You’ve now successfully:
Created a new contract type
Grouped it for reporting
Prepared it for future validations
Defined timing defaults
Reviewed the complete change log
