Toggl Track alternatives for projects and billing
We make Swiftly Workspace, so read this with that in mind.
When hours need approval, a project budget and an invoice on the customer record, Swiftly Workspace puts all of it in one native Apple app. Harvest pairs a time tracker with invoicing, FreshBooks starts from the invoice, and Teamwork.com adds invoicing from logged time on its Accelerate plan.
Toggl Track is a polished time tracker, and it can turn a report into a PDF invoice, so for many people it covers the whole job. The question changes when billing gets more involved: a manager approves hours before they are billed, a project has a budget to watch, and the payment has to be matched to the invoice later. If that is your month, it is worth looking at tools where the hours, the project and the customer's invoices live together. Each tool below is described from its own pages and the App Store.
The options at a glance
| Tool | Apple apps | Invoicing | Pricing model |
|---|---|---|---|
| Toggl Track | One listing for iPhone, iPad, Mac and Apple Watch | A PDF invoice from a report | Per user; free for up to three users |
| Swiftly Workspace | Native Mac app, plus iPhone and iPad | Draft invoices from approved project hours | Left out of this roundup |
| Harvest | iPhone app and a separate Mac app; no iPad version listed | Named in its iPhone app's listing | Per seat; Free plan for one seat and two projects |
| FreshBooks | iPhone, iPad and Apple Vision; no Mac version listed | An invoicing app with time tracking | Subscription plans, extra per added team member |
| Teamwork.com | iPhone and iPad; no Mac version listed | From logged time, from the Accelerate plan | Per user per month, with a minimum; free for up to five users |
Checked 2026-10-18 on toggl.com, getharvest.com, teamwork.com and the App Store, and 2026-10-21 on freshbooks.com: the Toggl Track pricing page and its listing; the Harvest pricing page, Harvest for iPhone and Harvest for Mac; the FreshBooks pricing page and its listing; the Teamwork.com pricing page and its listing; and, checked 2026-10-25, Toggl Track's help on creating invoices. We leave prices out on every side.
What Toggl Track does well
Toggl Track is easy to reach on Apple devices: one App Store listing covers iPhone, iPad, Mac and Apple Watch. It is priced per user and free for up to three users, so a small team can start without paying. Single sign-on and timesheet approvals are on the Premium and Enterprise plans. Its help pages describe creating a PDF invoice from a report. The tools below differ in what sits around the hours: approvals, project budgets, and the customer's invoices and payments. Our Swiftly Workspace and Toggl Track comparison looks at the two side by side.
Swiftly Workspace: hours that end in an invoice
Swiftly is a native Mac app with an iPhone and iPad app. Time is logged on weekly timesheets against a project, approved, and then billed from the same place.
- Timesheets that team members submit and approvers review in Timesheet Approvals.
- Projects as Phases, Work Packages and Tasks, with a budgeted amount.
- Invoice this project turns approved billable hours that are not yet invoiced into a draft invoice, which a person finalizes. See how invoicing a project works.
- Customers with contacts and addresses, invoices, credit notes and proforma invoices, and customer payments allocated to the open invoice they pay.
- AI with your company's own key for a provider such as OpenAI, Gemini or Mistral, or Apple Intelligence on the device, where the text isn't sent to a cloud AI provider.
What Swiftly doesn't do: it has no Apple Watch app and no estimates, it is not accounting software, it doesn't offer company single sign-on today, and it runs on Apple devices.
Harvest: a time tracker with invoicing
Harvest's iPhone app is listed on the App Store as Harvest: Track Time & Invoice, and there is a separate app for the Mac; no iPad version is listed. It is priced per seat, with a Free plan for one seat and two projects and a 30-day trial. Timesheet approvals are listed on its Enterprise plan. It is the closest step up from Toggl if you want to keep a workflow that starts from the tracker. Read how Swiftly compares with Harvest.
FreshBooks: invoicing that tracks time
FreshBooks comes at the problem from the invoice side. Its pricing page lists unlimited estimates, unlimited time tracking and project budgets on all plans. Plans are sold as subscriptions with an extra charge for each added team member, and there is a 30-day free trial with no credit card required. Its App Store listing covers iPhone, iPad and Apple Vision, with no Mac version listed. Choose it if you also send estimates. See our FreshBooks comparison.
Teamwork.com: projects and invoicing for agencies
Teamwork.com lists client invoicing from logged time from its Accelerate plan, and single sign-on on Enterprise. It is priced per user per month, with a minimum of three users on Basics and five on Accelerate, it is free for up to five users, and it has a 14-day trial. Its app covers iPhone and iPad, with no Mac version listed. See how Swiftly compares with Teamwork.com.
What changes when hours must be billed
Tracking time for yourself and billing it to a client are different jobs. Billed hours need a rate, a project they belong to and, in a team, someone who checks them before the customer sees them. Our guide to billable and non-billable hours covers the distinction. When you compare tools, follow one hour from the moment it is logged to the line on the invoice, and count how many hands and screens it passes through.
- Where does the rate live? On the project, the person or the customer: check that the tool puts it where your pricing does.
- Who checks the hours? If a manager approves time before billing, find out which plan includes approvals.
- Can you see the budget? If a project has an agreed budget, check whether the logged hours show against it while the work is still running, not after the invoice has gone out.
- What happens after the invoice? A payment recorded against the invoice closes the loop; a separate tool for payments means another place to look.
What to test in a trial
Log one real week of client work in each tool, have someone else check it, and bill it. Time the billing step, not the logging: that is where the tools differ most. Then fix one mistake on purpose, such as an hour on the wrong project, and see how easily each tool lets you correct it before the customer sees it. To try Swiftly with your own records, Swiftly Workspace imports customers and their contacts, vendors, items, open invoices, payments and projects from CSV or XLSX; bring across invoices that are still fully unpaid.
Frequently asked questions
Which Toggl Track alternative keeps invoices on the customer record?
Swiftly Workspace turns approved project hours into draft invoices on the customer, with payments allocated to them. Harvest pairs time tracking with invoicing, FreshBooks is an invoicing app with time tracking, and Teamwork.com lists client invoicing from logged time on its Accelerate plan (checked 2026-10-18).
Can a small team use a Toggl Track alternative for free?
Teamwork.com is free for up to five users, and Harvest has a Free plan for one seat and two projects (checked 2026-10-18). Toggl Track itself is free for up to three users.
When is Toggl Track enough on its own?
If you bill a handful of invoices a month and the totals are simple, a tracker that can make an invoice from a report may be all you need. Once hours need approval, projects carry budgets and payments must be matched to invoices, an app like Swiftly Workspace that keeps all of that on the customer record saves work in between.
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